Admissions Procedures

When to Apply

We are still accepting application for 2017-18. However, there are waiting pool in our programme and only limited seats are available in our Kindergarten Programme.

Applications for later academic years other than 2017-2018 will not be processed and returned.

Priority Allocations

We are looking to build a diverse student population.


We are open to considering students who may need some support in English in the short term, if their home environment can support their learning in English.


In addition, the following groups will have priority for assessment and places:

  • Siblings of students already attending Malvern College Hong Kong or Malvern College Pre-School Hong Kong
  • Children of Old Malvernians (Alumni of a school within the Malvern College family of schools)


All children will be required to meet the school’s entrance requirements, meet the School Principal and pass the enrolment observation session irrespective of priority status.

Age Guidelines

The age guidelines for entry to Malvern College Pre-School Hong Kong for the academic year of 2017-18 are as follows:


Academic Year Commencing August 2017 Your Child’s Date of Birth
Playgroups (adult-accompanied) 1 Sept 2015 – 31 Dec 2016
Pre-Nursery 1 Sept 2014 – 31 Aug 2015
Kindergarten 1 1 Sept 2013 – 31 Aug 2014
Kindergarten 2 1 Sept 2012 – 31 Aug 2013
Kindergarten 3 1 Sept 2011 – 31 Aug 2012



Application Procedures

Please read the following instructions carefully before proceeding to our Online Application system.


Before you start the application, please familiarise yourself with the age guidelines for entry into the Pre-School for the Academic Year of 2017-18 and confirm your child’s Date of Birth falls within the correct programme.


We suggest you use a desktop or laptop computer to complete this form. Smartphones and tablets may cause issues due to screen size, preformance issues and formatting limitation. Safari and Chrome will work out the best for the online application system.


The procedures of submitting an application to Malvern College Pre-School Hong Kong are as follows:

  1. Completion of the online Application Form, including uploading the photo and required documents;
  2. Payment of the HKD$1,500 Administration Charge (only applicable to students applying Pre-Nursery to Kindergarten 3 Programme) by crossed cheque to “Babylon Education Limited”, the holding company of Malvern College Pre-School Hong Kong. Please write your contact number, full name and date of birth of the applicant on the back of the cheque.

All these steps must be complete and an observation session will be arranged at a later date.


Online Application

  1. Required Documents

    It is useful to collate the necessary documents prior to filling out our online application form. To complete the application, you will need to have these documents ready. Documents not in English or Chinese should be translated by a professional translator or consular service:


    1. Photo of Applicant

      Digital photo of the applicant to be uploaded to the online application (required):

      • Colour passport-style portrait taken within the past three months
      • Plain background
      • Photo should be showing full frontal face with clear facial features
      • File Type: JPEG (.JPG) File
      • File Size: 1MB or below
      • Scanned Image Dimensions: 40mm(W) x 50mm(H) at 600 dpi
      • Digital Camera Image Dimensions: 1200(W) x 1600(H) pixels
    2. Identity Documents

      The following documents will need to be mailed or couriered to our admissions office:

      • Photocopy of the applicant’s birth certificate (required);
      • Photocopy of the applicant’s passport information page (required);
      • Photocopy of the applicant’s Hong Kong Identity Card or a copy of the visa label issued by the Immigration Department to establish the residency status in HKSAR (required). If your Hong Kong visa application is in progress, please let us know the anticipated date of issuance;
      • Photocopies of both parents’ passport information pages (required) and Hong Kong Identity Cards (if available);
    3. Immunisation Health Record

      • The applicant’s latest Immunisation Record
    4. School Reports

      • The applicant’s latest school report (if available)
    5. Other Document(s)

      • Photocopies of any other relevant documents, for example, educational psychologist reports, special learning needs officer reports, educational assessments, court order proving custody of the child etc.

      • We ask parents not to submit personal portfolios including artwork, photographs, essays, video and audio recordings as they will not be considered in the application process.

    6. Payment of Administrative Charge

      • The administrative charge of HKD$1,500 is payable per applicant (only applicable to students applying Pre-Nursery to Kindergarten 3 Programme). Please enclose a crossed cheque payable to “Babylon Education Limited” the holding company of proposed Malvern College Pre-School Hong Kong. Please ensure the correct spelling of the payee name, otherwise the cheque may not be cleared.
      • Your contact number, full name and date of birth of the applicant should be written on the back of the cheque.
      • The administrative charge is non-deferable, non-transferable and non-refundable. This charge covers the cost on entrance observation session and other administrative activities, payable upon the submission of the application.
  2. Completing the Online Application

    • Complete one form per child applying to the school.
    • Please fill out the form in English and proper capitalisation (avoid all capital letters) as this will assist with processing.
    • Kindly ensure the form is completed accurately.
    • The spelling of the names (for both parents and the child) must match the name shown on HKID or Passport as they will be used in school reports and graduation certificates once accepted into the school.
    • Failure to observe the above will cause delays in processing.

    Once the online application is submitted, you will receive an auto-generated email acknowledgment from the system.


  4. Submit Copies of Documents & Application Fee Cheque by Mail

    In additional to completing the online application form and uploading the required documents, you are required to submit a cheque to our Office by mail or courier within 7 days of online submission:


    Malvern College Pre-School Hong Kong
    Admissions Office
    14th Floor, Club Lusitano
    16 Ice House Street,
    Central, Hong Kong
    (Visits are by appointment only)


    Please note it is not necessary to submit a printed copy of the online application form by mail.


Click Here to enter to the Online Application System

Admissions Assessment

The school will send detailed arrangements of interview/ assessment to parents within 10 working days after receiving the completed application. We will continuously collate and review all the new applications received.


Format of Assessment

The interviews for Malvern College Pre-School Hong Kong applicants will take the form of an observation session, where the Founding Principal or Senior Academic Staff will meet all the parents to assess:

  • the family’s ability to support the child in engaging with an English medium curriculum
  • the parent’s alignment with Malvern College Pre-School Hong Kong’s education philosophy and values; and
  • observe the children to review their social and emotional skills in line with developmental age, school readiness, interest, knowledge of curriculum areas and physical skills.


School Offer and Payment of Reservation Deposit

After the observation session, you will be notified of the outcome. If the results are positive and a place is available, a formal offer will be made by the School and with the relevant enrolment information.

If no places are available for your desired entry date, the School will place you on the waiting pool, and will notify you when a place becomes available.

To accept the offer of a place, parents should return the necessary information required inside the enrolment pack.

Parents are required to complete the enrolment pack and send in together with the cheque for the non-refundable Reservation Deposit within the time frame specified in the offer letter. This will then confirm that the enrolment process is complete. Please note that any failure to complete these procedures on-time may result in the place being offered to another student.